AGENDA
NOTICE IS HEREBY GIVEN that an ORDINARY MEETING of Bishopthorpe Parish Council will be held on Tuesday, 27th September, 2022 commencing at 7.00pm at the Village Hall, Main Street. Date of posting: Wednesday 21st September, 2022.
1
Recording of meeting
– The right to record,
film and to broadcast meetings of Bishopthorpe Parish Council, its
committees, sub committees and any joint committees is established
under the Openness of Local Government Regulations 2014.
Bishopthorpe Parish Council is committed to being open and
transparent in the way it conducts its decision making and
therefore such recording is permitted under the lawful direction of
Bishopthorpe Parish Council. Full rules for recording are available
from the Clerk and those people recording any meeting will be
deemed to have accepted them whether they have read them or not.
All recording must be undertaken in an obvious way and the wishes
of any members of the public who do not want to be recorded must be
respected. All persons recording the meeting are reminded
that the ‘Public Participation’ period at the beginning
of the meeting is not part of the formal meeting.
2 Apologies for absence(including notice if potentially leaving part way through the meeting)
3 Declarations of Interest. At this point Councillors are asked to declare any prejudicial interest they may have in the business on this agenda.
4 Minutes of Meeting 23rd August, 2022.
5 Consideration of Planning Mattersand recommendations of the Planning Group.
5.1 Notice of Applications Received
5.1.1 Proposed dwelling to north of 39 Main Street. Fell two walnut trees in Tree Conservation Area. 22/01853/Tree Conservation Area
5.1.2 Brackendale, 17 Sim Balk Lane. Single storey side and rear extensions with link to garage, conversion of garage to habitable space, loft conversion with dormer to rear, two rooflights to front and one rooflight to side. 22/01894/FUL
5.2 Notice of Decisions Given (Parish Council decisions are in brackets)
5.2.1 11 Croft Court. Relocation of front door. 22/01346/FUL. (No Objection) Approved
5.2.2 39 Copmanthorpe Lane. Single storey side / rear extension and dormer roof extension to rear. 22/00976/FUL. (No Objection) Approved
5.2.3 23 Myrtle Avenue. Two storey and single storey extensions to rear with two dormers after demolition of existing rear extension and extend hipped roof to side. 22/01564/FUL. (No Objection) Approved
5.2.4 Proposed dwelling to the north of 39 Main Street. Fell one blue spruce tree in Tree Conservation Area. 22/01435/Tree Conservation Area. No Objection
5.3 Large Householder Extension Notifications
5.3.1 None
5.4 Other Planning Matters
5.4.1 PROW – Section 53 Wildlife and Countryside Act 1989 – Application to record a public footpath from Chantry Lane, Bishopthorpe to Ferry Lane, Bishopthorpe – update Cllr. Harrison
5.4.2 Planning application information received May 24th: Proposed 5G Telecommunications Installation for H3G UK – update
6 Services
6.1 Village Hall Management Committee
6.1.1 Management Committee Report – update Cllr Thornton
6.1.2 External Repairs – update Cllr. Thornton
6.2 Sports and Leisure Management Report
6.2.1 Management Committee Report – update Cllr Nicholls
6.2.2 Internal alterations to the building – update Cllr. Nicholls
6.2.3 Cricket scorebox rebuild – update Cllr. Nicholls
6.2.4 Renewal of sports field leases with the Church Commissioners – update Cllr. Harrison
6.3 Finance Committee
6.3.1 Committee Report – update Cllr. Harrison
6.3.2 Email from Cllr. Galvin (July 2022) regarding the planters / flower tubs in the village – update
6.3.3 Notice of conclusion of audit
6.3.4 Valuation Office Agency – Request for rent, lease or ownership details, Bishopthorpe Village Hall
6.4 Field 84, Riverside and Footpaths Working Party
6.4.1 Update – update Cllr. Jemison
6.4.2 Email from PC Able concerning ‘Cutting down of trees containing nests’ opposite Field 84 – update
6.5 Youth Support and Children’s Recreation
6.5.1 Monthly Park inspection
6.5.2 Painting floor markings for new games at the end of the park on the tarmac area – update Cllr. Nicholls
6.6 Allotments
6.6.1 Monthly Report – Cllr. George
6.6.2 Renewal (Acaster Lane plot 20C), Richard Inglis – Tenancy wording in respect of allotment law – Cllr. George
6.7 Senior Citizens Support, Vernon House and Accessibility Issues
6.7.1 Monthly Report – Cllr. Green
6.8 Web Site Management
6.8.1 Monthly Report – Cllr. Conley
6.9 Bishopthorpe Library
6.9.1 Monthly Report – update Cllr. Gajewicz
6.10 Environmental and Sustainability
6.10.1 Monthly Report – update Cllr. Green
6.10.2 Email from Mr Smith regarding York Cycle Campaign
6.10.3 Email from Yorkshire Local Councils Association - Climate Emergency- request for information
6.11 Community Emergency Planning
6.11.1 Committee Report – update Cllr Nicholls
6.12 Bishopthorpe Orchard
6.12.1 Update – update Cllr. Green
7 Financial Transactions
7.1 Payments to Approve
7.1.1 Cheque / Direct Debit Payments
|
Amounts paid |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due 28/9) |
432.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 16/9) |
153.92 |
|
Monthly direct debit to E-On Village Hall Gas (due 28/9) |
344.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 20/9) |
38.71 |
|
PlusNet – Village Hall Wi-Fi connection monthly charge (paid 1/9) |
28.87 |
|
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 1/9) |
28.87 |
|
|
|
|
Total Amount paid |
£1,026.37 |
7.1.2 On- Line banking payments
|
Amounts paid |
|
|
Clerk’s Salary |
712.25 |
|
Clerk’s Expenses (stamps for allotment letters £54.40) |
54.40 |
|
M Haynes - Village Hall Facilities Manager |
437.50 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
|
C Henk – Sports Pavilion cleaning |
150.00 |
|
C Henk – Sports Pavilion cleaning expenses |
0.00 |
|
A Powell – Sensory Garden gate daily opening / locking |
0.00 |
|
York Wi-Fi Solutions – monthly charge for support and maintenance |
24.00 |
|
Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane |
78.00 |
|
Refund to Cllr. Green D’Oylys voucher for Mr Wilson, Vernon House |
37.00 |
|
Refund to Cllr. Harrison for the purchase of a radio for the Village Hall |
43.95 |
|
BT quarterly charge claim (for Apr, May & June) |
76.63 |
|
Ainsty Landscapes, Annual Sports Pavilion tidy up |
220.00 |
|
PKF Littlejohn – Professional charge for audit |
360.00 |
|
Ashfield Woodchips & Bark – 20 cubic metres of hardwood chips for Play Area |
3913.60 |
|
Yorkshire Local Councils Association – Allotments course, Cllr. George |
25.00 |
|
Yorkshire Local Councils Association – Health & Safety course, Cllr. George |
25.00 |
|
Ainsty Landscapes – cricket ground cuts 7/7 to 25/8 |
680.00 |
|
Roadway UK TM Ltd, installation of two signs – Bishopthorpe Community Festival |
168.00 |
|
Cllr. Green – extension lead for Vernon House |
9.99 |
|
Cllr. George – allotment law books |
35.19 |
|
Yorkshire Local Councils Association – conference fees Cllr. Harrison and Cllr. Green |
240.00 |
|
Ash Tree Specialists – removal of 3 dead elm trees |
300.00 |
|
Business Stream – Vernon House |
21.10 |
|
Carly Watson – Allotment fee refund AC16b |
20.00 |
|
TimCo Plumbing – bathroom/toilet renovation – Sports Pavilion |
4,000.00 |
|
Stephen Cave – Tree stays corner of Keble Park North |
24.50 |
|
|
|
|
On-line payment total |
11,906.11 |
|
Payment Total |
£12,932.48 |
7.2
Income
Receipts
|
Village Hall rental income: |
|
|
18/8 S Allen, Black Cats Pilates |
25.00 |
|
19/8 Sue Coates, Slimming World |
50.00 |
|
27/8 M Ramegowda rental |
70.00 |
|
24/8 Sue Coates, Slimming World |
25.00 |
|
26/8 Sue Coates, Slimming World |
50.00 |
|
27/8 Ah Party 17/9 |
55.00 |
|
30/8 A Hutchinson party 17/9 |
55.00 |
|
31/8 S Allen, Black Cats Pilates |
25.00 |
|
31/8 Mann N&B |
55.00 |
|
1/9 W Allison, Wednesday Badminton |
30.00 |
|
2/9 Sue Coates, Slimming World |
50.00 |
|
3/9 Hall |
55.00 |
|
7/9 S Allen, Black Cats Pilates |
25.00 |
|
8/9 Connell Hall rental |
55.00 |
|
9/9 J Acey |
15.00 |
|
9/9 Sue Coates, Slimming World |
50.00 |
|
14/9 S Allen, Black Cats Pilates |
25.00 |
|
16/9 Sue Coates, Slimming World |
50.00 |
|
19/9 Party booking 9/11 |
68.75 |
|
19/9 Party booking |
55.00 |
|
Other Income: |
|
|
16/8 Vernon House income |
284.70 |
|
31/8 National Westminster monthly interest |
8.89 |
|
5/9 Lower Wharf Canoe Club – use of Sports Pavilion |
10.00 |
|
|
|
|
|
£1,192.34 |
8 School Governors
8.1 Infant School – update Cllr Nicholls
8.2 Junior School – update Cllr. Green
9 Young Person of the Year Award and the Gordon Watkins Community Award
9.1 Committee Report – update Cllr Thornton
10 Pinfold
10.1 Committee Report – update
11 Sensory Garden
11.1 Committee Report – update
11.2 Mosaic repairs – update Cllr. Thornton
12 Police Liaison
12.1 Ward Manager’s Report – update Cllr. Green / Cllr. George
13 Local Council Association
13.1 Yorkshire Local Councils Association – Update Cllr. Harrison
13.2 National Assembly Informal - Discussion on Ukraine - 6 September 18.00 - 19.00
13.3 White Rose Updates
13.4 Dementia Friendly Survey- extension for comments
13.5 Webinar Training Programme October to December 2022
14 Highway Matters
14.1 Bus Number 11 Stop – Acaster Lane, ‘No Idling’ sign
15 Correspondence
15.1 City of York Council not covered elsewhere
15.1.1 None
15.2 Others
15.2.1 First Bus Number 11 Service – update
15.2.2 Email from Dr Beach, Bishopthorpe Medical Surgery
16 Ward Committee
16.1 Update
17 Any other business, which the Chairman consider urgent under the Local Government Act 1972
18 Date and time of next meeting Tuesday 18th October, 2022 at the Village Hall, Main Street at 7.00pm.
19 Payments to Authorise September 2022
19.1.1 Cheque / Direct Debit Payments
|
Amounts paid |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due 28/9) |
432.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 16/9) |
153.92 |
|
Monthly direct debit to E-On Village Hall Gas (due 28/9) |
344.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 20/9) |
38.71 |
|
PlusNet – Village Hall Wi-Fi connection monthly charge (paid 1/9) |
28.87 |
|
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 1/9) |
28.87 |
|
|
|
|
Total Amount paid |
£1,026.37 |
1.1.1 On- Line banking payments
|
Amounts paid |
|
|
Clerk’s Salary |
712.25 |
|
Clerk’s Expenses (stamps for allotment letters £54.40) |
54.40 |
|
M Haynes - Village Hall Facilities Manager |
437.50 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
|
C Henk – Sports Pavilion cleaning |
150.00 |
|
C Henk – Sports Pavilion cleaning expenses |
0.00 |
|
A Powell – Sensory Garden gate daily opening / locking |
0.00 |
|
York Wi-Fi Solutions – monthly charge for support and maintenance |
24.00 |
|
Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane |
78.00 |
|
Refund to Cllr. Green D’Oylys voucher for Mr Wilson, Vernon House |
37.00 |
|
Refund to Cllr. Harrison for the purchase of a radio for the Village Hall |
43.95 |
|
BT quarterly charge claim (for Apr, May & June) |
76.63 |
|
Ainsty Landscapes, Annual Sports Pavilion tidy up |
220.00 |
|
PKF Littlejohn – Professional charge for audit |
360.00 |
|
Ashfield Woodchips & Bark – 20 cubic metres of hardwood chips for Play Area |
3913.60 |
|
Yorkshire Local Councils Association – Allotments course, Cllr. George |
25.00 |
|
Yorkshire Local Councils Association – Health & Safety course, Cllr. George |
25.00 |
|
Ainsty Landscapes – cricket ground cuts 7/7 to 25/8 |
680.00 |
|
Roadway UK TM Ltd, installation of two signs – Bishopthorpe Community Festival |
168.00 |
|
Cllr. Green – extension lead for Vernon House |
9.99 |
|
Cllr. George – allotment law books |
35.19 |
|
Yorkshire Local Councils Association – conference fees Cllr. Harrison and Cllr. Green |
240.00 |
|
Ash Tree Specialists – removal of 3 dead elm trees |
300.00 |
|
Business Stream – Vernon House |
21.10 |
|
Carly Watson – Allotment fee refund AC16b |
20.00 |
|
TimCo Plumbing – bathroom/toilet renovation – Sports Pavilion |
4,000.00 |
|
Stephen Cave – Tree stays corner of Keble Park North |
24.50 |
|
|
|
|
On-line payment total |
11,906.11 |
|
Payment Total |
£12,932.48 |
Bank Account checked by
|
|